You may wish to use this if you have data that needs to be stored on University premises rather than in the cloud. SharePoint OneDrive also meets the University’s security requirements, but has less storage (2GB). We recommend the version provided by Nexus365 as this meets the University’s security requirements. There are several different versions of OneDrive available. You can find guidance on the Research Data Oxford website. If you are a researcher, you may not be able to use OneDrive for Business for some research grants, depending on funder requirements. One Drive for Business is an additional resource, but it does not replace these. There are already many tools available at the University that provide places to store and share your data, including SharePoint, shared drives and Oxfile. However, you must consider an alternative for long-term storage since OneDrive for Business will only be available whilst you are a member of the University. OneDrive for Business is a useful tool for storage and sharing of data for the lifetime of a research project, or the duration of a student’s period of study at the University. OneDrive for Business is a convenient place for storing files that you are currently working on and that you may want to share with a small number of people before publishing more widely, allowing you to share documents with anyone (internal or external to the University). Being cloud-based, it allows you to store and access your work files from any device. It is an integrated part of University Office365 and fully supported by the University. OneDrive for Business provides a secure storage location for your documents, held in UK data centres.

For more information, see OneDrive for Business security guidelines. However, you are responsible for using it in a safe and secure way. OneDrive for Business is certified against the internationally recognised information security standards and approved by the University for all data. OneDrive for Business is different from the OneDrive you might already have seen or used through your personal Microsoft account or through Nexus SharePoint.

Microsoft onedrive for business